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Format: 12/13/2017 - 11pm
Format: 12/13/2017 - 11pm
Time Title Type Location

Friday, January 24 - 9:00am

9:00am - 11:00am
Print Archive Network (PAN) Exhibitor session, Reception Pennsylvania Convention Center
304
Description :

The PAN group meets regularly at ALA to leanr and discuss practices and ideas surrounding print archive programs.

Sponsors :
Unofficial Event

Saturday, January 25 - 8:30am

8:30am - 11:30am
Preservation Administrators Interest Group Discussion/Interest group Pennsylvania Convention Center
103 B
Description :

The session will feature speakers on a wide range of topics related to preservation:

"Selection for Preservation and Conservation in a Changing Academic Library Environment," Jennifer Hain Teper and William Schlaack, University of Illinois at Urbana-Champaign

"Complete This Phrase: TIFF is to images, as Broadcast Wave is to Sound, as WHAT? Is to Video: a brief report from the MXF AS-07 standards committee," George Blood, George Blood Audio and Video

"Preserving History, Influencing the Future: Recovering Liberia's National Documents," Jacob Nadal, ReCAP

"Developing a Unified Preservation Strategy: Moving Beyond the Digital/Analog Divide” Kara McClurken, University of Virginia

"Preservation Statistics Survey: some results & what's new in 2014" Annie Peterson, Tulane University

"Library of Congress Preservation Updates," Mark Sweeney, Library of Congress

"PARS Updates," Becky Ryder, Keeneland Association Inc

Brief updates from representatives of the Committee on Libraries Archives and Museums (Danielle Plumer) and the New Members Task Force (Julie Mosbo).

Saturday, January 25 - 10:30am

10:30am - 11:30am
Subject and Bibliographic Access Committee Meeting (ACRL ANSS) Committee meeting Loews Hotel
Anthony
Description :

92501This is the meeting of the ANSS Subject and Bibliographic Access Committee.

Saturday, January 25 - 1:00pm

1:00pm - 2:30pm
CANCELLED Collection Development Issues for the Practitioner Interest Group Discussion/Interest group Pennsylvania Convention Center
202 A
Description :

This Interest Group meeting has been cancelled.

1:00pm - 2:30pm
Digital Conversion Interest Group Discussion/Interest group Pennsylvania Convention Center
202 B
Description :

The Digital Conversion Interest Group Meeting at Midwinter will provide answers to the topic of when to send material out and when to preserve in-house. Four speakers from a range of institutions, including a vendor, will weigh in.

The following will be addressed:
The decision making process that preservation professionals go through when deciding whether to work in-house or out-source including:

• How one builds a digital program focused on audiovisual materials
• How to decide when and why to outsource the digital conversion of audiovisual materials
• How decisions are made at your institution regarding digital conversion and preservation of audiovisual materials and content
• The pros and cons of performing conversion in-house versus outsourcing
• Advice for a variety of institutions on how to move forward with their own digital programs

Bertram Lyons, Archivist / Digital Assets Manager, American Folklife Center, Library of Congress
The American Folklife Center at the Library of Congress boasts one of the largest collections of ethnographic and documentary recordings in the world, with currently over 200,000 hours of audiovisual recordings dating from the late 1800s to the present day. In our ongoing efforts to migrate these recordings to digital formats, we have access to state-of-the-art in-house digitization, the Library’s National Audiovisual Conservation Center in Culpeper, Virginia. We also have facilities within our own division to handle the digitization of sound recordings. As a supplement to both these options, we also partner with digitization vendors throughout the year. This presentation will provide an overview of how we prioritize what to digitize and how we determine where to do the work, in-house or with a vendor. The entirety of AFC’s digital program will be discussed.

Brian Carpenter, Mellon Digital Archivist

This talk will outline the APS Library's 6-year Native American audio digitization project, from its inception to its imminent completion. I will focus particularly on hurdles the project faced in determining a budget, timeline, and workflow in light of the types of formats in the collections and the library's limited capacity for handling them, as well as how a digital infrastructure was created to sustain the material and facilitate future projects. The end goal will be to distill from the experience of this project some recommendations for other institutions looking to move forward with their own audiovisual preservation projects.

Janet Gertz, Director of the Preservation and Digital Conversion Division of Columbia University Libraries

Will discuss how Columbia University Libraries built a program for preservation digitization of audio without building an audio lab, and how audio fits into our overall digital preservation program.

Martha Horan, Registrar, George Blood Audio and Video, L.P.

Bringing work experience that includes both the institutional and vendor perspectives, the talk will give insight into when vendor services can be beneficial.

George Blood, L.P. is a leading provider of archival audio and moving image services, digitizing obsolete and deteriorating audio, video and film media. Each month, George Blood, L.P. reformats approximately 1,000 hours of audio and video content.

Saturday, January 25 - 3:00pm

3:00pm - 4:00pm
Intellectual Access to Preservation Metadata Interest Group Discussion/Interest group Pennsylvania Convention Center
117
Description :

Following a short business meeting, our program will feature the work of researchers from the Drexel University College of Computing and Informatics, who are working with a scientific agency to develop an OAIS-compliant joint preservation and reuse data repository.

Decomposing Results Without Burying the Body of Evidence: A Modus Operandi for Developing Metadata and Digital Preservation Requirements

Presented by Lorraine L. Richards (Assistant Professor, Drexel University College of Computing and Informatics) and Adam Townes (Doctoral Candidate, Drexel University College of Computing and Informatics).

Abstract:

In February 2013, the Office of Science and Technology Policy (OSTP) issued a directive to each Federal agency with over $100 million in annual conduct of research and development expenditures to develop an “approach for optimizing search, archival, and dissemination features that encourages innovation in accessibility and interoperability, while ensuring long-term stewardship of the results of federally funded research.”

We are working directly with scientists, engineers and program managers at the Federal Aviation Administration’s (FAA) William J. Hughes Technical Center (WJHTC) to develop and enhance current data sets and sources. We will jointly develop a prototype technical architecture for the establishment of an OAIS-compliant digital repository to service the Tech Center, Drexel University, and future users. Key components of this project involve:

Understanding and identifying the appropriate metadata names and development of a metadata taxonomy;

Enhancing knowledge towards the possible design of the ingest and tagging mechanisms to auto-generate metadata tags for relevant analysis, and machine learning software for this task; and

Conducting research for specification and/or standards for rules and policies for the data sets and access controls; and

Analyzing user modeling, conducting task analysis for the users of the data sets and the workflows to be executed against the data.

Because data sharing has not been the norm for this agency in the past, particular care must be taken to ensure that metadata is appropriately developed for search, retrievability, and reuse. However, developing metadata for scientific data offers challenges associated with the need to ensure reproducibility of results and appropriate data reuse when data is taken outside its initial disciplinary boundaries. This presentation will discuss these challenges briefly and provide information on the techniques we are using to attempt to mitigate the risks associated with developing requirements for a joint preservation/reuse repository of scientific data.

Full Author List: Lorraine L. Richards, Adam Townes, William C. Regli, and Yuanyuan Feng (all Drexel University College of Computing and Informatics)

3:00pm - 5:30pm
Security Committee Meeting (ACRL RBMS) Committee meeting Marriott
Room 408
Description :

Committee meeting to discuss issues relating to security in rare books and special collections libraries and to security-related guidelines and initiatives developed by the committee and RBMS

Saturday, January 25 - 4:30pm

4:30pm - 5:30pm
Curators and Conservators Discussion Group Meeting (ACRL RBMS) Discussion/Interest group Pennsylvania Convention Center
121 A
Description :

Discussion group on current issues of interest to curators and conservators working in rare books and special collections libraries

Sunday, January 26 - 8:30am

8:30am - 10:00am
ALA Digital Repository Update News You Can Use Update Pennsylvania Convention Center
201 A
Description :

Update on the ALA Digital repository project being developed by ALA and the University of Illinois with Chris Prom, U. of Illinois archivist, and his staff.

Sponsors :
ALA
American Library Association (ALA)
8:30am - 10:00am
Digital Preservation Interest Group Discussion/Interest group Pennsylvania Convention Center
203 B
Description :

The session will feature lighting talks from participants in the National Digital Stewardship Residency program.

The National Digital Stewardship Residency program offers ten recent Master’s-level graduates in the library science and related digital fields the opportunity to gain professional experience at the Library of Congress and other prestigious host institutions in the Washington, D.C. area. The inaugural class of residents arrived in Washington in September 2013 to participate in the nine-month program. This lightning talk session will introduce the residents and expand upon their project work and experience as residents in the program. The residents and projects that will be discussed are:

Julia Blase; University of Denver; National Security Archive; to take a snapshot of all archive activities that involve the capture, preservation and publication of digital assets.

Heidi Dowding; Wayne State University; Dumbarton Oaks Research Library and Collection; to identify an institutional solution for long-term digital asset management, conduct research on a variety of software systems and draft an institutional policy for the appraisal and selection of content destined for preservation.

Maureen Harlow; University of North Carolina, Chapel Hill; National Library of Medicine; create a collection of web content on a specific theme or topic of interest such as medicine and art or the e-patient movement.

Jaime McCurry; Long Island University; Folger Shakespeare Library; to establish local routines and best practices for archiving and preserving the institution’s digital content.

Lee Nilsson; Eastern Washington University; Library of Congress, Office of Strategic Initiatives; to analyze the future risk of obsolescence to digital formats used at the Library and work with Library staff to develop an action plan to prevent the risks.

Margo Padilla; San Jose State University, Maryland Institute for Technology in the Humanities; to create and share a research report for access models and collection interfaces for born-digital literary materials. She will also submit recommendations for access policies for born-digital collections.

Emily Reynolds; University of Michigan; The World Bank Group; to facilitate and coordinate the eArchives digitization project, resulting in the creation of a digitized and cataloged historical collection of key archival materials representing more than 60 years of global development work.

Molly Schwartz; University of Maryland; Association of Research Libraries; to strengthen and expand a new initiative on digital accessibility in research libraries by incorporating a universal design approach to library collections and services.

Erica Titkemeyer; New York University; Smithsonian Institution Archives; to identify the specialized digital and curatorial requirements of time-based media art and establish a benchmark of best practices to ensure that institution’s archives will stand the test of time.

Lauren Work; University of Washington; Public Broadcasting Service; to develop and apply evaluation tools, define selection criteria and outline recommended workflows needed to execute a successful analog digitization initiative for the PBS moving image collection.

8:30am - 10:00am
Sessional Moved to Room 201 A: ALA Digital Repository Update News You Can Use Update Pennsylvania Convention Center
201 A
Description :

Update on the ALA Digital repository project being developed by ALA and the University of Illinois with Chris Prom, U. of Illinois archivist, and his staff.

Sunday, January 26 - 10:30am

10:30am - 11:30am
CALM Committee Meeting Committee meeting Pennsylvania Convention Center
111 A
Description :

Business meeting of CALM - The ALA/SAA/AAM Combined Committee on Archives Libraries and Museums

Sponsors :
ALA
American Library Association (ALA)
10:30am - 11:30am
Promoting Preservation Interest Group Discussion/Interest group Pennsylvania Convention Center
203 A
Description :

Meeting of the interest group

Sunday, January 26 - 1:00pm

1:00pm - 2:30pm
Executive Board A (MAGIRT) Marriott
Room 402
Description :

A meeting of the MAGIRT Executive Board to discuss business and wrap up the Midwinter conference. All are invited.

1:00pm - 2:30pm
OCLC Spotlight Your Library's Unique Special Collections with OCLC's CONTENTdm Digital Solutions Exhibitor session Pennsylvania Convention Center
202 B
Description :

Highlight to your user community what’s unique about your library by digitizing your special collections and sharing them on the Web. Learn how OCLC’s digital solutions can help with the entire digital lifecycle—from digitization to preservation, and how your collections can be more discoverable and have increased usage—both locally and globally—using CONTENTdm and WorldCat.

Sponsors :
Unofficial Event
1:00pm - 2:30pm
Western Regional Storage Trust (WEST) Meeting Marriott
Franklin 08
Description :

Meeting of the members of the Western Regional Storage Trust (WEST).

Sponsors :
Unofficial Event

Sunday, January 26 - 4:30pm

4:30pm - 5:30pm
PARS Forum: Preservation Statistics Forum/Update Pennsylvania Convention Center
120 A
Description :

Preservation Statistics: A New Approach to the Documentation of Library Preservation Activities

In 2012, institutions across the U.S. participated in a pilot Preservation Statistics Survey to document and analyze activities to preserve cultural heritage collections. The Preservation Statistics Survey records how these preservation programs are administered (leadership, staffing, and funding) as well as preventive preservation activities (library binding, mass deacidification, environmental monitoring, disaster planning, outreach, training, etc.), conservation activities, reformatting and digitization activities, and digital preservation / digital asset management responsibilities.

The results of the pilot FY2012 Preservation Statistics Survey will be presented in this PARS Forum as well as an introduction to the revised FY2013 Survey that was released in mid-January and a discussion of plans for the future of the Preservation Statistics project.

Presenters: Annie Peterson (Tulane University), Holly Robertson (Preservation Consultant) and Nick Szydlowski (Boston College Law Library)

Monday, January 27 - 8:30am

8:30am - 10:00am
NISO Bibliographic Roadmap Discussion Exhibitor session Pennsylvania Convention Center
115 B
Description :

NISO Bibliographic Roadmap Discussion

Sponsors :
Unofficial Event
8:30am - 12:30pm
Membership and Executive Board Meeting (VRT) Committee meeting Pennsylvania Convention Center
304
Description :

Planning and business discussion meeting for the Video Round Table.